What areas of my organization will be impacted by affirmative action compliance? – HudsonMann Knowledge Base

Business Function	Affirmative Action Responsibility	Outsourcing Support Offered by HudsonMann
Executive	Understand highest levels of affirmative action commitment	Working with corporate HR representatives, provide consultation, training and resources to ensure executives have meaningful understanding of Federal contractor affirmative action responsibilities
Corporate HR	Understand affirmative action regulations and liabilities Establish and maintain corporate affirmative action/EEO policies and forms Designate affirmative action plan and programs responsibility Coordinate Federal reporting (EEO-1, VETS-4212) Ensure disabled access at facility level	Working with corporate HR representatives, set up initial conference to review current plan structure and processes Review current policies and forms providing samples and recommendations as necessary Prepare “Corporate Executive Overview” and review areas of potential liability with appropriate HR management Provide training opportunities throughout the year Educate corporate personnel on affirmative action programs Provide national, regional and state compliance updates in the form of newsletters and emails Monitor/assist with EEO-1 and VETS-100 reporting regulations
AAP Manager/EEO Coordinator	Prepare Federally required reports, analyses and documentation Ensure distribution of AAP facility notifications Disseminate and manage policies and forms Coordinate training (supervisors, recruiters, hiring managers) Prepare action-oriented programs Review problem areas and solutions Maintain required records Respond to OFCCP Compliance Review notifications	Working with individual AAP Managers/EEO Coordinators, coordinate initial conferences to review affirmative action policies, forms and recordkeeping requirements Provide all required affirmative action reports and narratives Upon delivery of plans, review “Executive Overview” as part of the problem areas and solutions portion of AAP to help limit potential liability Work with AAP Manager to develop action-oriented programs in response to affirmative action goals Provide reporting and consulting assistance for OFCCP compliance reviews Act as liaison with OFCCP on behalf of AAP Manager

Business Function	Affirmative Action Responsibility	Outsourcing Support Offered by HudsonMann
Talent Acquisition/Recruiting	Understand and follow OFCCP definition of applicant and recordkeeping requirements Ensure compliance with Federal job posting requirements Monitor third-party recruiting agreements	Working with Talent Acquisition/Recruiting representatives, ensure recruiting process allows for compliance with Federal regulations Consult with recruiting staff regarding importance of data management techniques, applicant definition, record retention, Applicant Tracking System, disposition of candidates Assist in understanding of how to minimize potential liabilities Advise on third-party recruiting agreements, job postings and database search requirements
Compensation/Benefits	Conduct required annual compensation analysis	Working with Compensation and Benefits representatives, provide consultation, reporting and resources to ensure understanding of OFCCP policies regarding compensation systems
IT/IS	Maintain and provide EEO data (e.g. race/ethnicity, sex) Ensure corporate website compatibility with Applicant Tracking System	Working with representatives of IT/IS, set up initial conference call to review data requirements Inform IT of revisions to data capture requirements Consult on Applicant Tracking System processes
Contracts/Procurement	Ensure contracts and purchase orders include EEO clause Monitor Federal contracts	Working with representatives of Contracts/Procurement, consult on affirmative action/EEO contract language requirements Review current EEO clause providing sample language if necessary
Managers/Supervisors	Understand affirmative action policies, goals and associated liabilities	Working with AAP Coordinators, provide consultation and resources for managers’ AAP/EEO training Provide AAP/EEO online training for managers and supervisors

Tagged:affirmative action affirmative action plan OFCCP compliance Organizational responsibilities