In addition to the pre-offer and post- offer self-identification requirements, Federal contractors and subcontracts are required to resurvey the workforce at least once every five years. Within the five-year period contractors must also remind employees that they may update their self-identification forms at any time.

Whether posting to an Intranet or emailing the workforce, below is some sample verbiage to make this process easier.

Due to the fact that (insert company name) is a Federal Contractor we are required, by law, to request that you complete the following documents. This is, of course, voluntarily. Even if you decide not to disclose any information, please checkmark “I chose not to self-identify” on the documents.

You have the opportunity to update your Race, Gender, Veteran, and Disability status at any point but you will be reminded again.

Thank you for assisting us!